St. Michael
the Archangel Catholic
Church
All events
are required to fully comply with the St Michael the Archangel Catholic
Church Facility Use Guidelines and Policies. Each person requesting
space is required to submit the appropriate paperwork as described in the
Facility Use Guidelines.
Each function is
required to sign
the Facility Use Agreement.
-
Food Policy
- Beverage Policy
-
Space and Fees
- Equipment Policy
- Event
Cancellation Policy
- Planning an Event
- Room Set-Up &
Breakdown Policy
- Prohibited Policies
- Noise Policy
-
Property Damage / Liability Insurance
-
Decorations
- Payment Schedule
- Hours of Operations
Food
Policy
(top)
The Catering staff must prepare/supply any food consumed
in the Parish Center or Archangel Centre; except for professionally prepared
wedding cakes.
Only personnel reporting to the Director of facilities may enter the kitchen
areas of the Parish Center and Archangel Centre for Health and Safety
reasons.
For any event at which alcohol is served, a bartender must be hired, who is
a member of the St. Michael catering staff. (see section on alcoholic
beverages)
All food service requests must be submitted by filling out the Event
Information Sheet.
The Event Information Sheet is due 2 months in advance of the event.
All final requests and requirements (except for guests count) must be
finalized two weeks before the event. Any changes requested after the
two-week deadline are subject to additional fees.
Guest’s count will be due 5 business days before the event.
For any event at which alcohol is served, a bartender
must be hired, who is a member of the St. Michael catering staff.
St. Michael permits for the User to provide beer, wine and champagne to
their guests. Mixed Drinks (liquor) or brown bagging are not permitted
according to Diocesan Policy.
The sale of alcohol at any event is not permitted at private (external)
functions.
The sale of alcohol is permitted with internal functions. The Appropriate
permit from the ABC Commission must be obtained. Permit Fee applies
St. Michael abides by all NC and ABC alcohol laws. We reserve the right to
refuse service to anyone at any point deemed necessary and to card and ID.
Please see the
Property Damage/Liability
Insurance section for insurance requirements.
To request space a “Request to Reserve Space Form”
must be submitted.
A non-refundable deposit for private events is due at the time of signing
the Facilities Agreement.
The facility use fee for the Parish Center and Gallery reserves the facility
for 5 hours. Any additional time required will be charged at a fee of
$200.00 per hour. The fee will be assessed in 1-hour increments and will not
be divided in halves or quarters. Any additional time requested during an
event must be paid in advance.
No space other than what is reserved by agreement may be used for any event.
Equipment Policy
(top)
Equipment such as stage, sound and audio
visual equipment is available for use. Fees may apply.
Request for equipment must be made at least 1 week in advance.
All parish activities requesting equipment must complete the
appropriate Event Information Sheet
Operation, repair or service of audio-visual equipment brought
into the building by the user group is the responsibility of
that group.
St. Michael reserves the right to cancel an event at any time, for
noncompliance with our policies we reserve the right to cancel the event if
the guests are deemed to be creating a disturbance. The Director of
Facilities will be responsible for making this decision.
Guest’s count will be due 5 business days before the event.
All events are to be booked through the
Parish Center office at 468-6128.
All initial menu selections and
requests must be submitted at least 4 months before the event.
All final requests and requirements
(except for guests count) must be finalized two weeks before the event.
Any changes requested after the two-week deadline are subject to
additional labor/setup charges.
Guest’s count will be due 4 business
days before the event.
Room Set-Up
& Break Down Policy
(top)
The Staff of St. Michael will be responsible for all set
up and break down for private functions.
All internal events are responsible for setting up and breaking down for
their event. Request for assistance in preparation for an event will incur a
labor charge. Failure to leave the space in pre-event condition after the
end of the event will incur a labor charge.
Any unused materials must be removed at the end of the event unless
otherwise approved by the Director of Facilities. Any materials left after
an event become the property of St. Michaels.
For internal events, a break down list will be provided.
Smoking is not permitted inside any
campus facility. (Change Jan. 1, 2010)
Firearms are not permitted on the premises.
Animals, except for sight animals are not permitted on campus.
Music and crowd noise are to be maintained at a reasonable level.
Please inform your DJ or band that the
sound is to be kept to a reasonable level. The Parish Center Staff will determine what is reasonable.
We will inform the DJ or band if the
sound is too loud. If we are
required to make this request more that three times during an event, the event
will end.
Property Damage
/ Liability Insurance
(top)
The user will be responsible for any
damage done in the Parish Center by their guests.
The user must provide (or purchase from the
diocese) a 24-hour “Special Event Liability
Policy”. Failure to provide this information will result in the cancellation
of this event.
"Special Event
Liability Insurance" will cost $125 per event if purchased
through the diocese.
Decorations
(top)
All candles must be encased by glass
globes.
No items may be attached to the walls, floors or mats. Pushpins, tape of any
kind, screws, nails etc. are prohibited from being used on walls, tables or
floor.
All balloons must be provided already inflated with 20 ft. strings.
Glitter and Confetti are not permitted
All decorations must be removed at the end of the event.
Payment Schedule
(top)
A non-refundable deposit for private events is due at
the time of signing the Facilities Agreement.
A 50% non-refundable deposit on the food service for private events is due
14 Days before the event. .The balance is due three business days before the
event.
Checks are to be made payable to St. Michael the Archangel Catholic Church.
All users interested in paying by credit card should arrange an appointment
with the Director of Facilities to make the payment.
Fees for Internal Events will be billed monthly
All fees are subject to change.
Hours of Operation
(top)
The operating hours are Monday through Saturday 8:00 a.m. to
11:00 p.m.
Because
of church masses, any Sunday rentals are contingent upon
Parish approval.
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